[Brief History] [How To Make History] [Archive] [Club History] [Wish List] [Past Governors] == [Email the Historian]

This is a list of material sought by the Archives. The material can be either given to your Area or Division Governor, or brought to a conference.
Any questions or comments can be forwarded to the District Historian and Archivist, David T. Shaw. [e-mail link]

Material Created by Clubs

• All newspaper clippings mentioning the club - preferably with notes of which publication, date and page number
• Club History as a Word Document (See this page for suggested outline.) [making history]
• Agendas and Pictures from special events (Charter Parties, C&L awards, District Officer Visits)
• Club Newsletters (electronic files for the most recent please)
  Notification of how far back Club Minutes reach. Please note - the minutes belong to the club. This is fortunate because the District Archive wouldn't be able to store minutes from over 300 clubs. However, I may wish to borrow them to glean for accounts of key events within the District.
• Interviews or memoirs from Toastmasters, Gavel Club members or Toastmistresses -either past or current. Recording an interview on a digital recorder is fine, although a transcript is preferred. (see this page for questions). [suggested questions….]
  

Material Originating From Areas, Divisions, District, Region and International

• District, Region or Zone Directories
• Newsletters (Club, Area, Division, and District - Zone and Region if any ever existed at those levels)
• Hall of Fame Booklets (District, Region, Zone or International)
• Forms for District level promotions and contests (e.g. going beyond the club)
• Campaign Fliers and Pamphlets for District Officers and International Directors
  Memorabilia (fliers, agendas, registration forms, tickets, postcards, pins, menus etc) from special events:
  Area, Division, District, Regional and International Contests
  Club and District Officer Training
  Special Training Events
  District, Regional and Zonal Conferences
  International Conventions
• Pictures from Special Events (format can be originals, negatives, or electronic files - labeled with event, people shown and date if possible)
• Minutes from Area, Division and District Councils - not from clubs!
• Pins from Conventions or Campaigns
  

'Official' Material from Toastmasters International

• Speech Manuals
• Training Publications (e.g. Speech Engineering, Your Body Speaks, The Amateur Chairman, Rebuilding a Toastmasters Club)
• Speech Contest Manuals and Booklets
• Club By-Laws
• District By-Laws
• The Toastmaster Magazine
• Catalogs
• International Directories (now on-line, there were electronic versions on floppy discs for a year or two, stopped being published on paper sometime in the Mid-1990s)
• International Directives
• Invoices and order forms
• Distinguished Club Program Reports
• Any and all Educational Reports for any level
• Club Proxies
• Letters of congratulations for Educational Awards
• Letters to Club Presidents, Area Governors etc
• Club and District Officer Training Manuals (e.g. When you are the Treasurer)
• Distinguished Club, Area, Division and District Manuals
• Fliers (99, 101) These have been around for decades, and change every two years or so
• Editions of TIPS (now just an e-publication - it is for Club officers)
• Editions of The District Bulletin (now just an e-publication - for District Officers)
• Advertising Fliers (usually received by Club Presidents, in orders from TMs and Educational Certificates)
• Scans of old Educational Certificates, Club Charters, Certificates of Merit etc.
• Name tags
• Educational Pins

If in Doubt, send it out!
(or e-mail me, but that didn't rhyme).